Events Coordinator

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A Better World Through Accreditation

A2LA is a non-profit, public service membership organization offering compliance and accreditation services to organizations all over the world. A2LA is dedicated to formally recognizing testing, calibration and other laboratories and related organizations for their quality and technical competency with a variety of international standards (ISO/IEC 17025, ISO 15189, etc.), federal requirements (FDA, GLP, FCC, etc.), state (cannabis, etc.), and local requirements (water testing, etc.).

Whether it is the clean air that you breathe, the water you drink or the vehicle you drive, A2LA helps make the world a better, safer place by working to ensure that organizations are releasing products and services that are meeting testing and quality standards. Detailed information about our services can be found on our website.

The Role:  

Driven and organized professional who works with the Director of Marketing and Communications to advance A2LA’s   strategic objectives through trade shows, events, and organizational marketing. This position is responsible for the coordination of trade shows and events, collaborating with internal teams and third parties to align strategy, communication, logistics, staffing, training, execution, and reporting.

Responsibilities:

Annual Conference

  • Facility/venue coordination, menu selection, and event layout.
  • Gridding meeting space and coordinating space requests from staff and affiliates.
  • Create group resume.
  • Review venue BEOs.
  • Communicate with sponsors, exhibitors, facilities, and vendors on a regular basis via email, conference calls and face to face meetings.
  • Travel as required for site visits and onsite execution of annual meeting.
  • Arrange social activities such as opening and closing receptions.

Tradeshow Management

  • Work with Director of Marketing on Tradeshow strategic plan.
  • Work with internal teams to plan pre, during, and post-show promotional activities, including email campaigns, on-site events, lead-retrieval, speaking opportunities, whitepaper submissions, etc.
  • Work with marketing team on promotional tactics (external digital and print creatives).
  • Ensure uniform branding, coordinating booth staff wearables and promotional items for events.
  • Coordinate all show/event operations, including booth floor plan, staffing, lead collection, and other logistics.
  • Facilitate a pre-show meeting to discuss expectations and logistics as well as a debrief to assess successes and lessons learned, report to stakeholders.
  • Utilize digital tools and platforms to maintain regular communication on progress timelines, and deliverables for stakeholders throughout the planning/execution.
  • Research potential shows we are not currently participating in that could increase our brand awareness.
  • Planning off-site receptions for specific shows for customers and potential customers throughout the country. You may be required to attend those shows.

Board and Executive Meetings

  • Sourcing hotels and working with either corporate sales reps for hotel properties or local meeting and convention bureaus to find properties.
  • Selecting menus and room setup.
  • Researching and coordinating off-site restaurants and activities for the group.
  • Working with the hotel for all logistics and accommodations and bill reconciliation.
  • Other duties as assigned.

Requirements

  • 1-3 years’ experience in coordinating events.
  • Bachelor’s degree in Event Management, Marketing, or relevant topic preferred, other degrees will be considered.
  • Strong proficiency with Microsoft Office and graphic design applications (In-Design, Illustrator, Photoshop), and project management platforms (Asana).
  • Experience with building and sustaining successful partnerships with vendors.
  • Diligent work habits and continual attention to detail in composing, editing, and proofing materials, establishing priorities   and meeting deadlines.
  • Demonstrated tact and diplomacy skills with the ability to interact and communicate effectively with individuals at all levels, both internally and externally with clients and vendors.
  • Team player with the ability to collaborate effectively with others, share ideas, and assist other department members on   projects as needed.
  • Excellent project management skills with the ability to work independently, handle completing tasks in a fast-paced environment.
  • Superior business writing skills, excellent judgement, and professional discretion with information.

Benefits and Compensation

The salary for this  position is commensurate with experience. In addition, A2LA offers a  robust 403(b) retirement plan and benefits package including medical,  dental, HSA, FSA (medical and dependent), life insurance, short- and  long-term disability, employee assistance program (EAP), AFLAC, tuition  reimbursement and other pre-taxed benefits, paid-time off, 10 paid  government holidays, 1 floating holidays, training and development,  career advancement opportunities and much more!

Working Environment & Physical Requirements

The physical demands and work environment described here reflect those of a person, in this position, will typically encounter.

Physical Demands: While  performing the duties of this job, the employee is required to walk;  sit for long hours, use fingers for typing; talk and hear. Specific  vision abilities required by the job include close vision for reviewing  documents on the computer or in hard copy state.

Work Environment:  Work is typically performed in an office setting. Hours are flexible,  but they should normally encompass at least the core hours of 9:00AM to  3:00PM, total at least forty (40) hours for each work week, and suit the  needs of various training clients, where appropriate.

To  perform this job successfully, an individual must be able to perform the  essential duties satisfactorily. The requirements listed above are  representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with  disabilities to perform the essential functions.

A2LA  is an equal opportunity employer. A2LA does not discriminate in  employment based upon race, color, religion, national origin,  citizenship status, ancestry, age, sex (including sexual harassment),  sexual orientation, marital status, physical or mental disability,  military status or unfavorable discharge from military service, or any  other federally protected classification.

Military/Military Spouse Personnel are encouraged to apply.

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